A Guide to Innovative Tools for Legal Case File Management and Printing

Tired of labor-intensive case file management processes? Searching, copying, and filing case files—which are often in large volumes—consumes a lot of time. Storing these important documents in office drawers, for example, could cause delays and other issues, especially if the person looking for these documents struggles to find them while in a hurry.

Investing in convenient and cost-effective technology is a must to make things more efficient and improve your firm’s productivity. In this blog, we’ll share some innovative tools that can help.

Digital Case Management Software For Streamlining Legal Workflows

The first tool we recommend is Digital Case Management Software. Investing in a service that incorporates this feature is essential because it provides access to cloud-based centralized hubs so your lawyers and other legal staff can access pertinent case files from anywhere.

Using digital management software can save a significant amount of time. Searching or filing case files can be streamlined by giving your lawyers the ability to use a search engine to quickly sort through the pile of documents that are stored.

If you’re worried about potential security issues, fear not. Often, these cloud-based platforms also allow you to invest in security measures by supplementing the software with authentication features that prevent unauthorized access, all while removing physical copies that can otherwise be easily stolen.

Advanced Printing Solutions Enhance Document Handling

Although there are a number of benefits of digitizing documents, printing physical copies is still crucial for law firms. Printing serves a core purpose, be it for client and communication needs, reviewing or annotating pertinent case files, court rule demands for official records, or even evidence presentation should the judge prefer hard copies.

Here are some of our recommended features that can make your printing more effective:

1. Scan-to-Cloud Functionality 
   Printing is essential, but so is scanning of important third-party documents. With the ability to directly and automatically upload scanned documents to cloud storage devices, this functionality works best in digitizing files and providing secure backups of important documents. 
   
   
2. Print Management Software  
   With the ability to supplement your digital case management software, this software can create print queues to prioritize urgent requests during large print jobs. It also offers other extra features that provide insight into printer-related maintenance needs. 
   
   
3. Specialty Printing & Finishing
   Automatic stapling, hole-punching, and other features like high-quality color printing for client presentations can be of great help. Not only does high-quality printing provide a professional impression during client communication or court presentations, but it also assists in archiving when binding documents.

As a leading print solutions provider in the Midwest for more than 70 years now, SumnerOne’s print technology experts will thoroughly analyze your firm’s needs and provide smart solutions to improve your operations. Be it installing important print management or print security software or furnishing your office with multifunctional printers that can handle large amounts of legal case files on a daily basis, we can turn your legal business into a true powerhouse!

To explore how our advanced print management software and solutions can benefit your firm, reach out to SumnerOne’s print experts today!