The Ultimate Guide to Security in Printing: Protecting Your Data with MPS

In 2023, 133 million healthcare records were breached due to unsecured printing systems. Law firms and government agencies have also seen a significant rise in cyberattacks, with 25% of law firms reporting a data breach and a 95% increase in cyberattacks on government agencies. 

So, how can organizations protect their data while maintaining efficient print operations? The answer lies in Managed Print Services (MPS)—a comprehensive solution designed to safeguard your printing environment from threats. 

Why Print Security Matters

Data breaches don’t just happen through computers or mobile devices. Printers process, store, and transmit sensitive information, making them prime targets for hackers. Without proper security measures, unauthorized users can gain access to confidential documents, audit trails, and personal records. 

Industries like healthcare, law, and government are particularly vulnerable: 

• Healthcare: Protected Health Information (PHI) can be accessed through unsecured printers, violating HIPAA compliance and risking patient data.
• Legal: Law firms handle highly sensitive case files, making them a target for cybercriminals looking to exploit confidential data.
• Government: Classified documents must be secured, yet many agencies still use outdated or unprotected printing systems, increasing the risk of cyberattacks. 

Fortunately, MPS solutions provide advanced security controls to prevent unauthorized access, protect sensitive information, and ensure compliance with data protection regulations. 

How Does MPS Secure Your Print Environment?

MPS take a proactive approach to securing your printing infrastructure. By implementing a layered security strategy, MPS eliminates vulnerabilities and enhances document protection. 

Here’s how MPS works to keep your business safe: 

SIMPLE: The Core Elements of MPS Security

• Secure Print Release – Requires authentication before a print job is released, ensuring sensitive documents don’t sit unattended in output trays. 
• Integrated Encryption – Protects print jobs from cyber threats by encrypting data in transit and at rest. 
• ️Monitoring & Audits – Tracks document access, prevents unauthorized printing and ensures compliance with security policies. 
• Protected Network – Prevents hackers from exploiting unprotected printers and gaining access to internal systems. 
• Limited Access Control – Ensures only authorized employees can print, copy, or scan sensitive information. 
• Efficient Document Disposal – Securely destroys print jobs and eliminates unauthorized access to disposed documents. 

By implementing these six key security measures, organizations using MPS have reported a 60% reduction in print-related data breaches. 

The Benefits of Implementing MPS Security

Beyond securing your printing environment, MPS offer several additional advantages: 

• Compliance Assurance – Ensures businesses meet industry regulations like HIPAA, GDPR, and CCPA by protecting sensitive data. 
• Cost Savings – Reduces financial losses associated with data breaches and improves printing efficiency. 
• Improved Productivity – Employees spend less time dealing with security risks and focusing more on their work. 
• Sustainability – Secure print release and document disposal minimize wasted paper, reducing your environmental footprint.

Strengthen Your Security with SumnerOne

With data breaches rising, securing your printing infrastructure is no longer optional—it’s essential. SumnerOne’s MPS provide best-in-class security to help businesses safeguard confidential data, prevent unauthorized access, and ensure compliance with industry regulations. 

Want to learn more about protecting your business with MPS? Contact us today and take the first step toward a secure and efficient print environment!